Geriatric Education Series

Tools and Skills:

• Event Coordinator and Management
• Stakeholder Recruitment and Management
• Communications
• Content Writing
• MS PowerPoint
• MS Excel
• Zoom Platform

Overview:

The Geriatric Education Series brings together healthcare professionals from diverse fields to learn and collaborate. Each session combines a didactic presentation with a case study discussion. Participants join breakout rooms of 8–10 people grouped by role and organization, encouraging cross-disciplinary dialogue. Two facilitators guide each group, fostering engagement and shared learning.

My Contributions:

I was responsible for making sure every part of the event came together smoothly — before, during, and after.

1. Pre-Event

• Designed and distributed promotional materials via email and social media
• Managed registration, including payments, receipts, and certificates
• Coordinated invitations, speaker confirmations, facilitator recruitment, and session scheduling
• Created facilitator schedules based on availability and topic interests
• Organized participant breakout rooms to ensure diverse and balanced groups
• Rotated facilitators through all breakout rooms to ensure participants get a chance to engage with all of them
• Prepared and sent participant packages with slides, case studies, worksheets, and supplementary materials a month before the series
• Developed comprehensive facilitator packages including guides, notes, tips, and additional resources
• Produced a video training module for new facilitators by including planning, scripting, filming, and editing
• Developed “run of show” documents for day 1 and day 2, moderator notes, and speaker slide decks
• Trained speakers and facilitators on Zoom features to enhance engagement

2. Event Day

• Coordinated with facilitators to maintain schedule and speaker flow
• Managed event logistics for virtual and in-person formats, troubleshooting issues live

3. Post-Event

• Sent personalized thank-you notes and completed final event wrap-up
• Collected and analyzed evaluation data to assess impact and gather feedback
• Created an evaluation summary and presented findings to the team for informed decision making and continuous improvement of the program.